Our response to COVID-19

What are the benefits of Hot Desking?

What are the benefits of Hot Desking?

A greater focus on employee well-being has led to a growth in more flexible ways of working. Agile working policies, open-plan offices, coworking and shared working spaces, and hot desking are just a few of these trends. Hot desks are a popular choice for teams and businesses alike, allowing workers to sit at any available desk instead of an assigned workstation, giving workers more freedom to collaborate, be sociable, and (as a result) more productive. 

Let’s look at some of the many hot desking advantages for businesses and their employees compared with traditional office arrangements, which can prove a better fit for some businesses.


The benefits of hot desking

As part of a growing trend, increasing numbers of employees find they’re more productive in a flexible work environment. Part of the reason hot desking is so effective is that it allows people to sit next to a different person each day. Sharing desk space and ideas with new people gives employees a chance to improve professional relationships, collaborate, and broaden their skill set. 


Other advantages of hot desking include:

1. Autonomy 

Employees often excel best when they’re trusted to run their own projects and manage their own schedules. One of the main benefits of hot desking for employees is that it allows them to take more ownership of their work and responsibilities. With flexibility in their tasks, hours, and workspace, employees can ensure that their working day is always as productive as possible. 

2. Lower costs

Commercial real estate can be expensive to buy or lease, especially in big cities, which creates a barrier for smaller businesses and startups. Now that more people are working remotely, it doesn’t always make sense to invest in traditional office spaces that may at times go unused.


Research from Global Workplace Analytics shows that desks in offices are empty almost 60% of the time due to remote working. Hot desking means that businesses can rent a smaller space that employees can use as and when they need to. This leaves companies able to invest in other facilities like meeting rooms, office equipment, and employee recreation. 

3. Improved performance

Hot desking increases the level of communication and collaboration between teams and individuals. Teamwork, networking, and building trust are all key components of a healthy workplace. This way of working also ensures that there is a circulation of knowledge among peers and between levels of hierarchy. Employees will interact face-to-face with coworkers in a way they may not have had the chance to otherwise.


To ensure that hot desking is successful, businesses need to have the right protocols and amenities in place. Workers should be mindful that they’re using shared desks and should make sure they’re clean and ready for the next person to use. There should be plenty of room to charge and use extra devices when needed, with additional storage for physical files and stationery. 



Why traditional offices remain popular

While there are many benefits of hot desking, it may not be suitable for every corporate structure and work culture. 

If your job involves dealing with highly confidential information, you may not want people sharing your space where secure data is being held. Some people crave routine and comfort and can work more productively when they are at their own workstation. 

Other misgivings about hot desking include the inability to personalize your desk, conflicts over access to workspace, and potential impacts on employee health if hygiene rules aren’t followed. 

With Regus, you can benefit from the best of both types of workspaces by having a membership that includes both hot desking spaces and private offices. This means your team can have the exact workspace they require, when they need it. 


The best of both worlds?

With the growth of flexible workplace solutions, businesses no longer have to choose between traditional offices and coworking — they can have both. Many firms have a fixed head office with a flexible working policy for their employees. They might require teams to work in-house for a minimum number of days per month, and allow working from home or in a company-provided private or coworking space at other times. When given the choice, employees find their own balance that improves their productivity and work-life balance.

Before taking the leap and changing your work environment, it is important to carefully consider the pros and cons of hot desking. Make sure it adds value to your business and does not disrupt day-to-day operations. It might take some time for employees to get used to a new way of working, but people are quick to adapt, and if the workforce is keen to learn new ways of being productive, hot desking can certainly help.

Still not sure if this workspace is right for you? Talk to our friendly Regus team. We can take you through the options and find the best possible workspace solution for your business, so you can work your way. This means you can have all the benefits of a centrally located office, state-of-the-art equipment, and flexible workspaces at an affordable cost. 

In addition, our virtual office packages also offer options that include use of business lounges, community meeting rooms, and up to five days of private office or coworking space per month at any location.