Workplace portal
Gain total visibility and control over your workspace strategy. The Regus Workplace Portal is your central hub for managing enterprise workspace access—across locations, teams, and time zones. With real-time reporting, simple booking tools, and flexible controls, it makes managing workspace as agile as your people.
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Built for scale
Designed for multi-market, multi-site, enterprise-level use.
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Flexible permissions
Assign workspace access by region, role, or department.
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All-in-one dashboard
View usage, bookings, and team access across your organisation.
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Real-time reporting
Track workspace performance and cost in a single, live view.
Workspace Management For All Company Sizes
Whether you’re a growing business or a global organisation, the Regus Workplace Portal gives you the tools to manage workspace access with clarity and control. Choose the level of access, oversight, and support that fits your structure—then scale with confidence.
Small and medium businesses
Simple tools to manage workspace access across locations—without complexity or overhead.
National businesses
Track usage, assign permissions, and optimise spend across teams and regions.
Global enterprises
Enterprise-grade control, reporting, and scalability for worldwide workspace operations.
Centralized workspace management
One portal for all workspace activity across your enterprise.
The Workplace Portal gives your facilities and HR teams one simple platform to monitor and manage global workspace access. From assigning desks to reserving meeting rooms, everything happens in one secure system.
Control Everything In One Place:
Manage team access and location permissions
Oversee private office, coworking, and meeting room bookings
Monitor utilisation and adapt plans easily
Role-based access controls
Let leaders manage their teams—without losing oversight.
Grant workspace access based on job function, seniority, or geography. Whether you’re delegating to department heads or managing site-level visibility, the Workplace Portal lets you stay in control while enabling agility.
User Controls Include:
Assign permissions by team, role, or region
Limit or expand access with a few clicks
Automate workflows and access approvals
Designed for multi-market teams
Whether you operate in five cities or fifty—we scale with you.
The Workplace Portal supports enterprise clients across countries and continents. Easily manage local nuances, tax settings, and regional access rules from one platform.
The Workplace Portal offers:
Support for regional regulations and policies
Currency and language flexibility
Multi-location setup from a central admin point
Streamlined booking for every workspace type
Make workspace access simple for every user.
From hot desks to private offices and boardrooms, booking through the portal is fast and intuitive. Your team members can find and secure the space they need—in seconds, from any device.
Booking Features Include:
Mobile-friendly booking for desks and rooms
Search by location, date, or space type
Auto-confirmation and calendar integration
Actionable insights for cost and performance
Turn data into decisions that drive efficiency.
Track costs by team, site, or usage level—then adjust access or space accordingly. The Workplace Portal helps you reduce waste, improve utilisation, and back up decisions with hard data.
Insights You Can Act On:
Cost tracking by location or department
Forecasting tools for future space needs
Identify underutilised resources and reallocate access
Proactive support and strategic guidance
Your success is backed by a dedicated enterprise team.
Our account managers and implementation experts help your teams get the most from the portal. From onboarding to ongoing strategy, we’re here to ensure your workspace management evolves with your needs.
Workplace Portal support includes:
Enterprise onboarding and rollout
Dedicated account management and training
Technical support for integrations and platform use
The Regus difference
Joining Regus brings you the freedom, value and flexibility that every business needs:
A workspace for every budget
Pay only for the space that you use
Workspace when and where you need it
Space immediately available with no lead times
Simple, all-inclusive pricing with no capital expenditure required
Total flexibility in room options, sizes and setup
Say hello to a new way of working.
Submit your details and we’ll show you what makes Regus different.