You might be aware of coworking spaces and hot desks, as well as the many benefits they bring. But there are certain aspects that may make people question whether it is right for them.

Most commonly, there’s the fear of attempting a booking, yet there are no desks available. This can be remedied by using a dedicated desk.

For more information on dedicated spaces, we explore many different questions commonly asked about this type of coworking space. This includes their benefits, how much to expect to pay for a dedicated space, and what to look for when trying to find the right fit for you.

Continue reading, below, for everything you need to know about dedicated desks in a coworking space.

What is a dedicated desk in a coworking space?

A dedicated desk is a desk in a communal office space that's set aside just for you for a certain length of time. It's a flexible workspace option somewhere between a hot desk and a private office.

It is sometimes called office hoteling, as it's thought of as a longer-term version of hot desking.

Who can use a dedicated desk?

Anyone who already takes advantage of a coworking space can book this kind of desk in a similar space. They are particularly useful if you need a guaranteed desk for longer than a few days in a certain space, as no other coworkers will be able to take it.

Businesses sometimes book a workspace for part-time staff, remote workers, or other team members when they are expanding into new regions or are working on medium-length projects that require extra staffing.

Benefits of a dedicated desk

Dedicated desks offer a variety of benefits to businesses, including:

■ It's your workspace for the duration it's booked, whether you're there or not.

■ You can leave things on the desk overnight rather than carrying them on your commute daily (there is usually a lockable storage unit for you to use for extra security)

■ You'll still be in a coworking space, so you'll get all the advantages of being in that community.

■ It's usually cheaper per hour than making multiple daily or hourly bookings.

■ Access to conference rooms, a kitchen, networking opportunities, and meeting rooms.

■ Peace of mind that a desk will be there when you need it.

■ Dedicated desks are often in their own area, which might be useful if you work with sensitive information.

Is a coworking dedicated desk the right option for me?

Dedicated desks might be a good fit if you are working full-time on a single project and you're going to be using a hot desk or coworking arrangement. In this case, it might be better to take the dedicated route, as your desk space will be guaranteed as long as it's booked.

On the other hand, if you like to use your space in a more flexible way, you're probably better off with a hot desk or regular coworking. For example, if you’re coming and going randomly for short durations.

In both cases, all the amenities you get from the space will be available whether or not you have a dedicated desk membership, so there are a lot of crossovers between the two arrangements.

What to look for when booking a dedicated desk

When you're considering whether a dedicated desk would work for you, you need to take into account the following:

■ How much you're realistically going to use it

■ Whether privacy is important. Some are in a separate area, while others are amongst hot desks

■ What arrangements are in place for securely storing things overnight (lockers, pigeonholes, etc)

■ How long in advance you need to book

■ Whether it's possible to extend or reduce your booking at short notice

■ Whether the shared office location is good for you to work in

■ Whether coworking might be more cost-effective while considering slight inconveniences.

How much is it to rent a dedicated desk?

Prices vary from location to location and can often be cheaper per day if you book for longer durations. Because of this, you should contact the office space or the company for details.

However, rates generally range from about $50 to $150 per person per month.

How do I book a dedicated desk in a coworking space?

To make it easy to book a dedicated desk, you can download our app for instant access to our coworking spaces. With this, you can view thousands of locations globally and check for real-time visibility.

Alternatively, you can make use of our Regus memberships, which offer access to working spaces all across the globe. These provide you with a variety of benefits, based on your membership, ranging from the use of Regus lounges to total access to private offices.

If you’re interested in these office solutions or any coworking spaces in particular, you can reach out to us for more expert advice. Simply get in touch with one of our experts today and work your way with Regus.

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Regus has a wealth of different office spaces all across America. Whether you need a dedicated desk in New York or you’re interested in coworking spaces in California, Regus has locations in and around every major city in the country. Work your way with Regus