What is a virtual office and why do I need one?

Posted on: 20th October 2020

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While your business might have outgrown homeworking, moving to a physical workspace isn’t always the answer. Instead, a virtual office service can prove a smart alternative.

A virtual office could be just what you need to get you out of your homeworking rut. Here’s why…
Is your business is outgrowing its homeworking setup and looking for a more professional option? Perhaps hot-desking or hiring workspace still feels like too much of a commitment? Instead, a logical, cost-efficient first step might be to opt for a virtual office service, where your business is registered at an address without you actually moving in your team.
Here’s how a virtual office can benefit small businesses and startups.

It looks professional
Having a formal business address is a simple and effective way to bolster your business’ reputation. To outsiders, it makes your company appear credible and creates a far better first impression to potential clients doing an online search. It also helps to protect your privacy, keeping personal and professional domains separate and therefore more secure.

Onsite staff can receive post and answer business calls
Receiving endless work-related packages to your home is never ideal – especially if you miss a delivery, or important business items get muddled with personal purchases. A virtual office means you can compartmentalise deliveries, and you can depend on reliable, trained staff to sign for business packages. There’s also the option to ask staff to answer business calls and take messages on your behalf.

It’s a great way to test the water if expansion is on the agenda
Perhaps you’re considering trialling a new market overseas, but need to put in the groundwork first? Opting for a professional business address in a relevant location can establish your company and demonstrate commitment to stakeholders and customers. Staff that man virtual office services can take calls for you, mitigating awkward language barriers, and you’re not tied into a lengthy, traditional workspace lease if your plans change.

You can choose from thousands of locations around the world
With more than 3,000 locations across the globe, Regus’ network is set up for businesses seeking to broaden their horizons. Whether you’re looking for a suburban address close to your clients, or one within a sleek skyscraper in a financial hub, there’s likely to be a centre nearby that will suit the location and purpose of your new base.

You can upgrade to a real office if/when you need to
The flexibility that comes with a virtual office package is designed for small, growing businesses. Customers can choose to make a centre their professional address where their post is sent, or they can opt for a more comprehensive Virtual Office package, which includes receptionist services, a local telephone number, access to a free community meeting room and unlimited use of business lounges across the world. Regus’ Virtual Office Plus offers customers five days’ access to a private office or coworking desk each month so, should you decide to transition to a physical office space, there’s a way to ensure it happens at the right pace with the flexibility to adapt as you go.

Is it time your business looked into a virtual office? Speak to Regus today

Topics in this article

  • Productivity


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