Choosing Office Space That Will Scale With Your Business

Posted on: 19th June 2023

Reading time:  9 mins

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Businesses are always evolving. This means choosing office space that can scale with your organisation’s goals and plans is essential.

You may be a solopreneur or small business owner that’s looking to grow or you might be a larger company looking to make its workspace smaller and more flexible. 

Regardless, choosing the right workspace with a trusted provider like Regus will align with your business’ scalability and bring huge long-term benefits.

An office space that grows with you

When you’re ready to grow and scale your business, searching for and moving to a new location can take up the time you need to spend on your company. 

Selecting an office space that evolves with your business saves time, effort, and resources in the long term. Staying in one place can also help to stabilise your company culture during change.

Advantages of an agile office space

Your office space shouldn’t be a hindrance to growth. When you scale up your business, agile offices allow you to accommodate an expanding team.

Agile office spaces can also help you keep costs low, as you only pay for the space you use. This means you can allocate resources to other growth areas. With 90% of startups failing due to challenges such as a lack of funds, budgeting is an important consideration.

An agile office space also means you can adapt the workspace to your changing requirements. For example, adding collaborative areas or hiring private offices. This makes it easier to scale your company up or down as needed.

Scaling your business with the right space

There are many different kinds of office spaces which are scalable alternatives to traditional offices. These include:

Shared offices or coworking spaces are used by many different businesses at the same time. This opens up the potential for the collaboration and networking that’s essential to growth.

Flexible offices allow for the easy scaling up or down of office space depending on your changing business needs and budget.

Hybrid offices are great for teams that mix up office and remote working. This gives employees the benefit of flexible access to a high-quality workspace without the huge overhead costs.

Private offices are available to rent out for both short and long-term needs, giving businesses the professional space they need for client meetings or confidential work.

Day offices are temporary office spaces that can be used by evolving businesses for meetings or short-term projects.

Serviced offices are ideal for startups or established businesses that want to focus on their work rather than operations management and benefit from the easy setup, amenities and extra admin support they provide.

Scaling a business for growth

Whether you’re looking to expand out to new markets or have a growing team that you need to accommodate. Choosing the right space will help your team continue to be productive with minimal disruption. 

With a flexible workspace package, you can add on extra desks, build a collaborative area or set up a new location easily, without needing to spend time searching or setting up new contracts. An ideal solution for business and startup scalability. 

Scaling a business for downsizing

If your team’s needs change, then flexible and shared office spaces have the versatility to help you downsize too. 

Renting fewer hot desks, dedicated desks or getting a smaller coworking space means the employees that come into the office have everything they need. All without the business paying for unused space.

This is helpful for businesses switching to a hybrid model of working or that need to make efficiencies on their workplace costs. 

How to find an office space when scaling your business

Every business is unique, but there are some common factors to consider when searching for scalable office space.


When it comes to choosing office space, location matters. Being in a prime location can help you tap into new clients and accelerate your business growth. 

Plus, choosing an office location that has a relevant and thriving business community will open up lots of potential networking opportunities. The right location can also improve the visibility of your business and impress clients.

Office space size and environment

Deciding on the space you need will depend on your business goals. For instance, if you are scaling your small business, you'll want space to expand operations.

Your organisation’s culture and industry might make shared workspaces or private offices more appropriate. Ultimately, your working style and ambitions will help you decide your space requirements.

Flexible contracts

Choosing office space with a flexible contract can be helpful for companies in a transition or growth phase. Flexible contracts offer adaptable terms, making it easier to evolve without being bound to a long-term agreement and overhead costs.

Surrounding transport

Getting to the office should be as convenient as possible. Choosing office space with great transport links can make all the difference to your team’s commute times. For colleagues who don’t take public transport, ensure the office has parking or bike storage options.

Costs and budgeting

When choosing office space for business scalability, consider your budget. New companies are often tight on cash. If you’re a scalable startup looking to expand, you won't want to pay a premium for a place you'll soon outgrow.

More affordable options, like coworking spaces, can help you grow while you build up cash flow.

How to create an office space that scales with you

Once you’ve found the right office space, designing it efficiently means you can adapt quickly when you need to. These tips can help you design a workspace to match your changing needs.

Flexible furniture

Mobile and ergonomic furniture is a must for a flexible workspace. Select furniture you can move with ease and adjust to employees' needs. Modular designs allow for endless possibilities when it

comes to rearranging your space.

Office space design

Design your space with business scalability in mind. Open-plan workspaces and multi-purpose areas can enable maximum flexibility while promoting productivity.

Areas to consider for your office space design include:

Meeting rooms
Breakout spaces
Communal seating hubs
Quiet spaces for private work

Smart technology

Optimise your floor space usage with smart technology. This can help you gather data about how colleagues use your workspace, allowing you to make efficiencies and maximise its potential.

Technology can also give employees greater autonomy over their work. For example, if you’re on a hot desking plan, employees can use scheduling software to book workstations or meeting rooms easily.

Agility and flexible working

Many employees want the freedom to work at any location at any time. 

Having a shared or agile workspace means they can gain access whenever they want without compromising security or business costs. Agility also relieves the pressure on your business to accommodate a fluctuating team. 

Plus, with hybrid working packages, you can embrace growing staff numbers without needing more floor space or desks. 

Your team’s needs

Before choosing your office space, talk to your employees. Ask them about their preferred working styles and what equipment and processes they need to remain productive. 

A continuous process of feedback will ensure their needs are being met and that your business can keep running efficiently long-term.

Find the right scalable office solution

Whether your business is growing or downsizing, a Regus flexible office space can meet your changing needs. 

With customisable, high-quality spaces, a range of packages and a supportive set of services, Regus can find an ideal workspace solution for your business, wherever in the world you’re based. 

Our expert team can help you through the process of finding and designing a workspace. With their help, you’ll find a workspace that will benefit your business with flexibility, agility and long-term scalability.


Topics in this article

  • Work Trends


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