Opening a virtual office abroad

Posted on: 28th April 2023

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Expanding overseas virtually is an exciting step for any business, but it’s a big commitment. Renting a virtual office, rather than a physical office, can allow you to test global markets without the expense and commitment of a physical move.

However, there will be a great deal of research and planning involved in finding the ideal location.

Below, we explore how to open a virtual office abroad.

Why should I use a virtual office to assist my business with global expansion?

An international virtual office is a fantastic opportunity for global expansion. Virtual addresses provide easy access to new countries and foreign markets, appealing to a more global audience.

If your business is not reliant on face-to-face meetings, a virtual company address gives you an instant global presence. They also give you the chance to have a local phone number and mail answering service in the local area. This allows you to expand globally without having to be in the location yourself.

Remote work is becoming increasingly commonplace. The ONS found that 84% of workers who worked from home during the pandemic planned to continue working on a hybrid basis.

With many people now working from home in remote teams, virtual office locations remove the high costs usually associated with expanding your business abroad. First and foremost, there is no rent to pay. No physical location also means no bills as well as no need to furnish an office space.

What to consider when opening virtual business offices abroad

Having a virtual office address for your business makes it easier to access opportunities internationally. However, there are several things to consider before opening a virtual office abroad:

1. Do ample market research

International expansion comes with many benefits. However, it’s important to consider whether expanding your business overseas is the best option. After all, different countries have their own rules regarding laws and taxation.

It’s essential to research these before making any decisions. You need to ensure that your business operates legally, so you should seek legal advice first.

2. Choose the location based on the business

The type of business you operate will influence the location you select for your international virtual office space.

For example, entrepreneurs or growing businesses may find it important to have a virtual address in a major city, rather than a small town. A prestigious address can be great for enhancing your corporate image.

Alternatively, you may have a lot of business from a particular country. In this instance, you can open a virtual office with a call answering service in that country to offer good customer service. If you decide to use a phone answering service a customer will be able to speak to someone in their own language when they call your business.

3. Explore mail forwarding services

International virtual offices are supported by a range of additional services. If you are not based in the location of your office, adding a mail forwarding service means that you will still get any important mail that is sent to you.

Mail forwarding can be arranged on a daily, weekly, monthly, or ad-hoc basis. If this is a service you will need, make sure it is included in your agreement.

4. Consider a virtual receptionist

Virtual office agreements can include your business's virtual phone system. As part of your international virtual office setup, you have the option to choose a regional or national phone number.

You can choose to add a professional call answering service with receptionists answering with your company name. They can either take calls on your behalf, take messages, or transfer calls to you.

You can also use your business line to make outgoing calls. Again, be sure this option is included if you think it is something you will need.

How to open a virtual office abroad with Regus

You can set up a virtual business address with Regus quickly, easily and expand your business internationally in just a few simple steps. Browse our locations to find the perfect spot for your business.

Once you’ve found your ideal virtual working space, simply choose your virtual office services plan. We can provide a simple business address with mail handling, or you can also choose to have access to live receptionist services and physical workspace access too.

If the time comes when you need the use of physical office space you can simply upgrade to our Virtual Office Plus package which includes global lounge access and day office passes.

With Regus, you’ll be able to find the ideal global virtual office for you. For more help, get in touch and make an enquiry today.

Topics in this article

  • Productivity


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