Top 10 tips for renting your first office space

Posted on: 19th December 2022

Reading time:  8 mins

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Renting an office space for business can be one of the toughest and most important decisions you make, as there are numerous factors to carefully consider prior to deciding on one. In this article, we’ll discuss key factors to consider prior to renting your first office space.

What are the key benefits of renting an office space?

Renting an office space means your staff will be face-to-face and foster in-person relationships. This has a big impact on company culture and overall productivity and will ultimately bode well for your bottom line.

With our vast number of social and networking events, renting makes more sense than leasing a traditional office space. You'll no longer have to deal with an inflexible leasing contract, regardless of how your business is going. This allows you to pivot quickly in line with market demands. With a Regus membership, you'll have access to over 3000 office locations worldwide.

What should I look for when renting an office?

1. Office location

Your office location must take into account employee commute times and home locations. Look for office space in an area close to public transport as it will be easier for your employees to get there when they need to. Our office network is all over the world, making finding your first office space more convenient than ever.

2. Size

Considering pace of growth is another key factor when choosing an office space. If you anticipate your company or business seeing rapid growth, then you'll enjoy our flexible membership option. We can help you scale and expand your brand, whether it's locally or internationally. Our locations are all over the world and just a tap away with the Regus booking app. Also, we offer offices of different sizes which are flexible to accommodate different working styles.

3. Facilities/Amenities

Assessing the facilities and amenities provided prior to opting for an office rental is crucial. Providing your team with a fully operational office space can make a significant difference in employee satisfaction. We provide a range of amenities in our facilities such as Wi-Fi, kitchens with heating ranges and hot drinks. Ask us about our amenities, and we will give you a tour. Talk to your staff about which amenities they would like in their ideal office and choose one of our locations that best suits their needs.

4. Layout

Choose an office layout that suits your business. Depending on your business needs, you might choose coworking or a private office layout. We also help with customisations in line with your company brand.

Consider the space and if it aligns with your brand and what it stands for. The layout and design can significantly impact the well-being of your staff and how they interact in the space. What sort of office do you want to invite your clients to? Are you happy with your current office space, and how would you upgrade it? These are questions you need to ask yourself before deciding on a layout for your space.

5. Different types of office space available

There are various types of workspaces to choose from when considering your office space rental. It’s important to factor in your goals, the makeup of your team and company culture when viewing your options.

Customisable offices: Customisable offices provide the opportunity to make the workspace your own by changing the layout and incorporating the company logo and branding within the space. Custom offices are ideal if you often have client meetings and want assert your brand image.

Serviced offices: Fully serviced office spaces are a fully equipped space providing everything you need to hit the ground running. Serviced offices often include access to other rooms within the building, which include meeting rooms and business lounges along with other amenities like on-site catering. Renting a serviced office space is ideal for companies who want to take away the pressure of running and managing a typical office.

Private offices: Private offices are offices within a shared office building which offers a space exclusively to a company or an individual. If you’re a freelancer and are looking to network, renting a dedicated desk in a shared office space might be more ideal for you. However, if you’re a company looking for your own private workspace, this type will be more suited to you.

In addition to the ones listed above, we also do have have coworking spaces, dedicated desks and business lounges. In a coworking space, you'll be working at desks alongside other businesses sharing the rent of the space. In a dedicated desk solution, your team will have their own desks, which will remain consistent for the period you are renting. Our business lounge is very much for freelancers wanting an office location.

6. Budgets

Consider if the office is within your budget. Conduct a cost-benefit analysis to understand whether the move to shared office space will be profitable. If you're already paying hefty private office fees, opting for a shared space may be a cost-effective move. With Regus, our pricing is more straightforward. Simply choose a membership option, and you'll be directed to a personalised quote based on your choice of membership and the number of employees you are looking to accommodate.

7. The culture

Be a part of our inclusive culture and join the Regus movement. Being a Regus member means networking with some of the largest companies in the world who share your space too.

If you're interested in growing your clientele and having fun while you're at it, Regus is the office space solution for you. We offer all sorts of events, including those centred around your well-being. Meeting rooms can be used in creative ways, such as workshops for business owners.

8. Accessibility (i.e. wheelchair access etc.)

Our offices are easily accessible so that your space can be inclusive for all and our friendly on-site team are ready to help wherever they can.

We strongly value all our customers and make it our priority to ensure everyone is treated well. If you require wheelchair access or need some extra support in making your space work for your team, please let us know because we are happy to help. It can be tough settling into a new space, and we understand the challenges of being in a new place.

9. Networking opportunities

If you're looking to build new and fruitful business relationships, considering a space which offers a wide range of events and networking opportunities is crucial.

At Regus, we offer a range of events and networking opportunities for our members. We also host creative workshops, talks and much more for our members.

10. Local amenities

Our offices are often in central locations, with ample access to local eateries, coffee shops and public transport. This is an important factor to consider when choosing your ideal office space.

How much is it to rent an office space?

Rental cost is dependent on a number of factors. The first is the type of membership you are purchasing. You can choose between coworking, hot desks, or private offices. Once you decide which option you would like to go with, you will need to let us know how many employees you need to accommodate. Location also impacts cost, depending on the city in which you operate and also it’s centrality to the key business areas, prices can vary. 

How to rent an office space?

Download the Regus app to get started renting office space. Get in touch today to get a quote on your day-to-day expenses when choosing your office space rental. We have pay-as-you-go options to suit every business.

Topics in this article

  • Work Trends


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