Whether it’s your daily status update or a planning session for a large long-term project, you and your team want to get the most out of any meeting you have. Rather than filling up a work calendar with unproductive chats and inefficient catch-ups, make sure that every colleague present in your meeting becomes informed and motivated.
So how can you make sure that every business meeting you conduct is productive and effective?
Before you start planning, it’s essential to know the kind of meeting you’re conducting, as this will inform your session’s overall structure and objectives. Here are some of the key types of meetings:
The way you prepare for business meetings depends on three factors: your role within the meeting, the type of meeting being held and what you’re looking to take from the meeting.
If you’re taking a key role in running the meeting, then there are a few important questions to consider when preparing:
If you think carefully about all the elements above and plan out your meeting structure, you’ve already made a start on making your meeting more engaging. A lack of planning can cause sessions to take an unwanted direction and mean they’re ultimately unproductive. This doesn’t mean you have to spend hours creating an exciting presentation full of video, sound and fireworks. Simply setting out the objectives and some rough timings for the elements you want to discuss will help those present stay focused and engaged.
Setting out some ground rules at the beginning of a meeting is also a good idea, for example whether you want people to ask questions at the end or raise their hand on a video call before they speak. Outline these rules to everyone before you start, alongside the outcomes you want to reach, and this will help keep your meeting timely and productive.
Although it’s the team-members’ attitude that creates a truly successful meeting, choosing the right meeting room can also help set you up for a productive session. Whether it’s a conference room for a formal, all-day planning meeting with clients or a collaborative space where you can chat and interact with colleagues as you’re brainstorming new ideas, Regus can help you to find the ideal meeting room.
When you book your meeting room with us, you’re in complete control of the size, location and facilities you need. You can book rooms on demand for two to fifty attendees, for as little as half an hour, in hundreds of locations worldwide. We’ve got plenty of central locations in capitals, major cities and transport hubs, but we also serve suburbs and towns with our fully-equipped spaces. (Note that some locations are limited to 21 attendees.)
Simply enter the date, time, duration, attendance and location in our booking tool, and we’ll show you all the nearby options. If you want extras like catering, coffee or teleconferencing equipment, just let us know 24 hours in advance and it will all be in place when our receptionist at the location greets you and shows you around.
Work your way with Regus meeting rooms and we’ll help you conduct an effective business meeting, whatever its objectives.