The benefits of renting an office space

Posted on: 12th December 2022

Reading time:  10 mins

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Despite flexible working models rising in popularity, the demand for office space has remained high. After all, renting office space offers a variety of benefits. This ranges from having a designated workspace for added productivity to establishing a working location for a good work-life balance.

Consequently, 41% of businesses expect to increase the use of office space in the years to come. However, finding the right office rental solution for your needs can be overwhelming.

This is true, regardless of whether you’re looking to rent office space for the first time or you just want to learn more about the potential perks of renting in the future.

To help decide what type of office space to look for, we’ll explore some of the best benefits of renting an office space for your company.  

Why do people rent office spaces?

Understanding why people choose to rent office space is a great place to begin. Since 2020, the working landscape has changed in unprecedented ways. As a result, flexible working models have soared in popularity.

Hybrid employment enables and empowers employers and employees to work remotely. This has revolutionized how companies use office space and it’s safe to say that flexible working arrangements are here to stay.

Businesses from almost every industry have embraced the flexibility of hybrid offices, essentially letting team members choose their own working patterns.

For example, companies have adopted a 3:2 model, with three days working from home and a minimum of two at the office. There’s also the option for employees to just come together for important meetings, conferences, or training sessions.

Essentially, renting an office can play a key part in supporting employee work-life balance with hybrid working. This is especially important considering that this is generally the new norm for companies all over the world.

Additionally, SMEs (small to medium-sized enterprises with under 250 employees) will typically require a smaller workspace than a large enterprise that employs more staff. Because of this, a small rental office is often the right choice for SMEs. They help ensure that employees have somewhere to work comfortably when not at home.

Exploring benefits of renting an office space

There are plenty of benefits to renting an office space. These range from cost-saving benefits to improving productivity.

For example, here are a few key benefits to consider with Regus office spaces:

Less maintenance costs: Security, cleaning, utilities, and maintenance are all included in your package.
Flexibility: Every Regus office space is available on terms to suit you, so you can add more space as you grow, or even move location.
Professional on-site support: Day-to-day help is available so you can get the most out of your office space.
Customizable office spaces: Upgrade your furniture with comfortable and ergonomic chairs, add branding and colors to the walls, or go all out and customize every last detail and design.
Access to business-grade technology and support services: Get everything you need to run your business successfully in one place.

In general, one of the main benefits of renting an office space is that rental agreements are how they’re typically lower-risk arrangements than conventional alternatives. For example, going directly to a landlord or purchasing a workspace outright often comes with higher costs or duration requirements.

The freedom to avoid fixed long-term leases is a benefit for any business, whether they’re large or small. This is especially true when you have the flexibility to change locations and scale up your space and services.

Similarly, if you choose to sell your office in the future, doing so can often lead to further issues.

Also, the alternative to renting, owning a property outright, often comes with a lot of maintenance responsibilities. Plumbing and electrical mishaps can be costly when your company has to pay the bill.

However, in typical rental agreements, neither of these tasks will fall at your door.

Is it better to buy or rent an office space?

When researching how to rent an office space, it can be tempting to consider buying instead. Exploring the pros and cons of each option can also make it a little easier to reach the right conclusion for your company.

Choosing to buy an office is not a decision that should be taken lightly. You need to be certain that the price, size, and location of the office are all aligned with the needs of your business.

So, while renting flexible office space can come with some caveats, it is often a favorable option if you do not want to commit to anything too long-term.

If you don’t want to be tied down for an extended period of time, or if you cannot yet afford to purchase an office space in your desired location outright, renting can be a wonderful compromise.

Renting an office space from Regus can also provide excellent benefits for a business. For example, by giving access to coworking spaces, there are unique opportunities to network with other professionals who might be open to collaboration.

How much office space will your company need?

Finding the perfect sized office for your company can be challenging as there’s a lot to consider.

You may need to commit to a longer-term landlord agreement, committing financially. You’ll also have to anticipate your needs, often years into the future.

If your business is growing, choosing a rental office with enough space to accommodate your business needs can be fundamental to your success. This also means that if the unexpected happens, you have the flexibility with shorter-term, more agile agreements.

Nevertheless, with flexible working showing no signs of slowing down, it is important to understand the people within your business.

This includes how many people will actually need access to your office rental and how often they will be working both from the office and at home.

What type of office space will your company need?

Before deciding to rent or buy, it is a great idea to research which types of office space are available in your chosen area. This includes if they are based in a city center, in the suburbs, and what transportation options are available.

Regus offers different types of office space to suit different types of companies. These include private offices, custom offices, day offices, and specially tailored office packages.

For example, a traditional office space will provide private areas for employees to work and converse. This type of office space might have a reception area, a large boardroom, and smaller rooms. These are an ideal fit for companies in the financial and legal sectors.

Alternatively, if your company values collaboration and teamwork, a more transparent layout could be better suited. Accordingly, a mix of table sizes and breakout areas might be more appropriate than single cubicles, especially for creative industries like media and marketing.

Once you have a few potential rental offices on a shortlist, compare the costs and the features of buildings in your preferred location.

Regus provides office spaces that are affordable with terms that are ideal for all types of business. These range from startups, growing companies, and larger businesses looking for rental solutions.

Consider what your employees want

It is no secret that your office space rental needs to work for both your business and your employees. When shopping around for office space, you should always keep your employees front of mind.

Attracting and retaining the best employees is no easy task. However, finding an office space that ticks all the boxes can have a huge impact on satisfaction levels and productivity.

The perfect work environment for your team should be welcoming, offer a variety of seating arrangements, and be situated in a convenient location close to popular amenities.

One of the best renting office space tips to keep in mind is to ask your employees about what is important to them in a work environment.

Do they want their office to be close to transport links? Or is a large car park a must-have? Should there be green spaces nearby? And what about local restaurants or cafes?

All of these factors need to be discussed and suggestions should be openly encouraged.

Find your perfect office space with Regus

Renting a workspace can offer your business many unique benefits. With Regus, you’ll find even more benefits to enjoy, with centers based all around the world each filled with exceptional amenities.

When you book through Regus, your company can access everything it needs to thrive and so much more. Explore the global network of over 4,000 Regus locations to find and rent an office space that your business can call home today.


Regus offers office spaces all across America as well as office spaces all around the world. Whether you’re looking to establish a presence in a nearby city or you’re looking to expand overseas, our office spaces are available for you and your business.

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